Managers Meeting News Brief 2011-Oct-27

Please be aware of the following:

• Changes to SharePoint, http://voadvdm/Pages/Default.aspx*
• New Location for Incident Reports (COO Site)
• Only Directors and other managers will have access
• New Table of Contents
• New Sites or Re-named Sites

• Reminder: request “New” Network accounts via SharePoint,http://voadvdm/SiteDirectory/Managers/Lists/New%20User%20Request%20Form/AllItems.aspx
• Submiting a request genereates an IT Help Desk Work Order
• Please provide IT ample notice

• There is a new IT Blog,
• It provides utilitarian information

*The changes are not happening immediately; we are using a phased approach.

Saving Documents

If you are saving important documents to/on your desktop, STOP IT!; you are placing your precious data at risk. Why? The IT department does not backup your desktop profile.

Everyone, please ensure you are saving documents to either your My Documents folder, a shared Program/Department folder (on the F, G, or mapped drive), or SharePoint. The IT department does backup the previously mentioned locations on the servers.

Outlook Web Access (OWA)

If you are away from your main computer, or are using a non-Windows operating system (such as Mac OS), you can use the Outlook Web Access (OWA) webpage to set your Out of Office message.

1. Open your web browser, and navigate to the OWA web page (https://mail.voadelawarevalley.com/owa)
2. Log in using your Exchange credentials
3. Click Options in the upper right hand corner.
4. In the left hand column, click the Out of Office Assistant choice.
5. Select the Send Out of Office auto-replies radio button.
6. To set the date range that your Out of Office response will be sent, select the Send Out of Office auto-replies only during this time period checkbox.
7. Set the date and time range you want the Out of Office message to be active in the Start time: and End time: ranges.
8. You can change your Out of Office message (the current one is displayed in yellow) by checking the Replace my current Out of Office message with the following: checkbox and typing the new message in the text box below.
9. If you wish to send auto-replies to email addresses outside of the Exchange server, select the Send Out of Office Replies to External Senders checkbox.
10. If you wish to send replies to people outside of your Contact list, select the Send Out of Office auto-replies to anyone outside my organization radio button.
11. You can change your Out of Office message (the current one is displayed in yellow) by checking the Replace my current Out of Office message with the following: checkbox and typing the new message in the text box below.
12. When you are finished with your modifications to your Out of Office settings, click the Save button in the upper grey bar.

To turn off auto-replies, select the Do not send Out of Office auto-replies radio button.

*When browsing to the website, you may see the following message, "There is a problem with the website's security certificate." If you do, select/click on   “Continue to this website (not recommended).”