Monday, March 26, 2012

Flag an outgoing message so the recipient receives a reminder (Outlook 2000/2002/2003/2007)

Let's say you want to help an email recipient remember to review an email that you're sending. You can flag that message and cause the recipient to receive a reminder about reviewing that email message. To do so:

  1. Launch a new Message form, and then choose Actions | Follow Up | Add Reminder (Actions | Follow Up in 2002; Actions | Flag For Follow Up in 2000). Tí If you have Microsoft Word set as your email editor, click the Message Flag button on the form's toolbar instead.
  2. Make a selection from both the Flag To and Due By drop-down lists in the Flag For Follow Up dialog box. Then, click OK.

Complete your message, and then click Send. The recipient will receive a reminder about reviewing the email you sent on the day and time you've specified.

Adapt for Outlook 2007

To flag your message for follow-up in Outlook 2007, open a new Message form and then go to the Message tab. In the Options group, click the Follow Up button.

eTips, New Horizons. "Flag an outgoing message so the recipient receives a reminder (Outlook 2000/2002/2003/2007)." Message to Oscar Rueda. 03/26/2012. E-mail.

Monday, March 12, 2012

Easily add part of an open document to an Outlook item (2000/2002/2003/2007)

Let's say you have an open Word document and you'd like to include part of it in an email message. Would you copy the text from the Word document, launch a new Message form in Outlook, click in the message area of the form, and then paste the text? Well, here's a faster way:
  1. Reduce the size of the Word document window by clicking the Restore Down button in the top-right corner of the window.
  2. Highlight the information in Word that you'd like to add to your email message.
  3. Drag the highlighted text to the Mail icon on the Navigation Pane in 2003/2007, or drag it to the Inbox folder in the Folders List in any version.
A new Message form automatically launches with the text inserted into the message body area of the form and the cursor ready to go in the To field.

Use this same technique to add information to a Contact, a Task, a Note, a Meeting, or an Appointment form. Just drag the text to the respective icon in the Navigation Pane in 2003/2007, or to the appropriate folder in the Folder List in any version.

eTips, New Horizons. "Easily add part of an open document to an Outlook item (2000/2002/2003/2007)." Message to Oscar Rueda. 3/12/2012. E-mail.